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Privacy Policy

Privacy Policy

Website Privacy Policy

 

“GVE London Ltd”, with registered offices at Unit 15, Trade City Business Park, Cowley Mill Road, UB8 2DB, is committed to protecting the online privacy of the users of the website www.gvelondon.com, (collectively the “Website”). As such, this Privacy Policy has been written in order to allow you to understand GVE London Ltd’s policy regarding your privacy, as well as how your personal information will be handled when using the Website. This Privacy Policy will also provide you with information so that you are able to consent to the processing of your personal data in an explicit and informed manner, where appropriate.

In general, any information and data which you provide to GVE London Ltd over the Website, or which is otherwise gathered via the Website by GVE London Ltd, in the context of the use of GVE London Ltd’s services (“Services”) as better defined in the Section 3 below, will be processed by GVE London Ltd in a lawful, fair and transparent manner. To this end, and as further described below, GVE London Ltd takes into consideration internationally recognised principles governing the processing of personal data, such as purpose limitation, storage limitation, data minimisation, data quality and confidentiality.

CONTENTS
1. Data controller and Data Protection Officer
2. Personal Data processed
a.   Name, contact details and other Personal Data
b.   Age of consent
c.   Job applications
d.   Special categories of Personal Data
e.   Other persons’ Personal Data
f.   Browsing data
g.   Cookies
3. Purposes of processing
4. Grounds for processing and mandatory or discretionary nature of processing
5. Recipients of Personal Data
6. Transfer of Personal Data
7. Retention of Personal Data
8. Data subjects’ rights
9. Amendments


Data controller and Data Protection information

GVE London Ltd, as identified at the top of this Privacy Policy, is the data controller regarding all personal data processing carried out through the Website.

To get in touch with GVE London Ltd’s regarding personal data matters, please contact: Info@gvelondon.com

2. Personal Data processed

When you use the Website, GVE London Ltd will collect and process information regarding you (as an individual) which allows you to be identified either by itself, or together with other information which has been collected. GVE London Ltd may also be able to collect and process information regarding other persons in this same manner, if you choose to provide it to GVE London Ltd.

This information may be classified as “Personal Data” and can be collected by GVE London Ltd both when you choose to provide it (e.g., when you subscribe to the newsletter or request a test drive, in order to receive GVE London Ltd’s Services) or simply by analysing your behaviour on the Website.

Personal Data which can be processed by GVE London Ltd through the Website are as follows:


a. Name, contact details and other Personal Data

In various sections of the Website – you will be asked to submit information such as your name, phone / mobile numbers, e-mail address, date of birth, country of residence and address etc.

In addition, whenever you participate in surveys and other promotions which may be available on the Website, as well as whenever you communicate with GVE London Ltd through the contact details provided in the Website or with Customer Service, GVE London Ltd may collect additional information which you choose to provide.

b. Age of Consent
We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ please get your parent/guardian’s permission beforehand whenever you provide us with personal information.

c. Job applications

When registering to apply for a position within GVE London Ltd on the Website (“Careers”), you will also be asked to provide various types of Personal Data, including professional/employment details (e.g., resume, cover letter, professional qualifications, candidate’s expectations and wished workplace, availability to start, URLs, etc.).The Personal Data that you will provide for that purpose will be processed by GVE London Ltd pursuant to the Privacy Policy published therein.

d. Special categories of Personal Data

Certain areas of the Website (such as the form to request a test drive) include free text fields where you can provide GVE London Ltd with some information or needs, which you may use to communicate Personal Data.

Where these fields are completely free, you may use them to disclose (inadvertently or not) more sensitive categories of Personal Data, such as data revealing your racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership. The content you upload in these fields may also (inadvertently or not) include other types of sensitive information relating to you, such as your genetic data, biometric data or data concerning your health, sex life or sexual orientation.

GVE London Ltd asks that you do not disclose any sensitive Personal Data on the Website, unless you consider this to be strictly necessary. GVE London Ltd urge you not to provide any special sensitive categories of Personal Data in doing so you are deemed to be giving consent for us to process this personal data, as it is totally optional to provide this information.

e. Other persons’ Personal Data

As mentioned in the previous section, certain areas of the Website include free text fields where you can write messages to GVE London Ltd. These messages may (inadvertently or not) include Personal Data related to other persons.

In any situation where you decide to share Personal Data related to other persons, you will be considered as an independent data controller regarding that Personal Data and must assume all inherent legal obligations and responsibilities. This means, among other things, that you must fully indemnify GVE London Ltd against any complaints, claims or demands for compensation for damages which may arise from the processing of this Personal Data, brought by the third parties whose information you provide through the Website.

As GVE London Ltd does not collect this information directly from these third parties (but rather collects them, indirectly, from you), you must make sure that you have these third parties’ consent before providing any information regarding them to GVE London Ltd; if not, then you must make sure there is some other appropriate grounds on which you can rely to lawfully give GVE London Ltd this information.

f. Browsing data

The Website’s operation, as is standard with any websites on the Internet, involves the use of computer systems and software procedures, which collect information about the Website’s users as part of their routine operation. While GVE London Ltd does not collect this information in order to link it to specific users, it is still possible to identify those users either directly via that information, or by using other information collected – as such, this information must also be considered Personal Data.

This information includes several parameters related to your operating system and IT environment, including your IP address, location (country), the domain names of your computer, the URI (Uniform Resource Identifier) addresses of resources you request on the Website, the time of requests made, the method used to submit requests to the server, the dimensions of the file obtained in response to a request, the numerical code indicating the status of the response sent by the server (successful, error, etc.), and so on.

These data are used to compile statistical information on the use of the Website, as well as to ensure its correct operation and identify any faults and/or abuse of the Website. Save from this last purpose, these data do not persist for more than 7 working days.

g. Cookies
We use Cookies to improve the user experience of our visitors. Please note, we will only place a cookie on your system if you explicitly allow us to. Cookies do not damage your system in any way, in essence, a cookie is a small piece of data sent from our webserver to your browser which allows us to better optimise our site based on our customer’s preferences.

How do we use cookies?
We use cookies in order for us to optimise our website. Namely, track number of visits, time on page and areas of interest. No transactional or personal data is stored whatsoever and all data accrued is anonymised. We monitor this data through Google Analytics.
Cookies in e-mail

GVE London LTDuses cookies in its email communications for the sole purpose of tracking whether that particular communication has been read and interacted with.

Clearing your cookies
If for whatever reason, you have accepted a cookie as a mistake, we would recommend that you clear cookies from your system. This is easily accomplished through the privacy settings in various mainstream browsers. We would recommend that you visit the help pages of your particular browser in order to do this.

3. Purposes of processing

GVE London Ltd intends to use your Personal Data, collected through the Website, for the following purposes:

·       To send you GVE London Ltd car entry information you registered for as a service and which contains only informative material, to send you any information you explicitly requested; to allow you to request a test drive, to send you ticket confirmations, to provide any other Services which you may request (“Service Provision”);

·       For future marketing, promotional and publicity purposes, including to carry out direct marketing, market research and surveys, via e-mail, SMS, over the phone, banners instant messaging, through an operator, traditional mail, through GVE London Ltd’s official social media pages, regarding GVE London Ltd‘s products and services, as well as those of selected third parties (“Marketing”);

·       For future marketing, promotional and publicity purposes, by sending you direct e-mail marketing communication regarding products and services similar to those you have purchased or requested through the use of the Website (“Soft Opt-in”);

·       For compliance with laws which impose upon GVE London Ltd the collection and/or further processing of certain kinds of Personal Data (“Compliance”);

·       To prevent and detect any misuse of the Website, or any fraudulent activities carried out through the Website (“Misuse/Fraud”).

·       We do not sell, rent or otherwise disclose personal information collected by our site to third parties


4. Grounds for processing and mandatory / discretionary nature of processing
GVE London Ltd’s legal bases for processing your Personal Data, according to the purposes identified in Section 3, are as follows:

·       Service Provision: processing for these purposes is necessary to provide the Services and, therefore, is necessary for the performance of a contract with you. It is not mandatory for you to give GVE London Ltd your Personal Data for these purposes; however, if you do not, GVE London Ltd will not be able to provide any Services to you.

·       Marketing: processing for these purposes is based on your consent. It is not mandatory for you to give consent to GVE London Ltd for use of your Personal Data for these purposes of sending you direct e-mail marketing communication, and you will suffer no consequence if you choose not to give it (aside from not being able to receive further marketing communications from GVE London Ltd). Any consent given may also be withdrawn at a later stage by opposing through the link provided at the bottom of all such communications. (please see Section 8 for more information).

·       Soft Opt-in: processing for this purpose is based on the legitimate interest of GVE London Ltd of sending you direct e-mail marketing communication regarding products and services similar to those you have purchased through the use of the Website. You can block these communications, and you will suffer no consequence if you do so (aside from not being able to receive further communications from the Maserati), by opposing through the link provided at the bottom of all such communications.

·       Profiling: processing for this purpose is based on your consent collected by means of the banner cookie and/or with a specific tickbox. It is not mandatory for you to give consent to GVE London Ltd for use of your Personal Data for this purpose, and you will suffer no consequence if you choose not to (aside from not being able to benefit from greater personalisation of your user experience regarding the Website). Any consent given may also be withdrawn at a later stage (please see Section 8 for more information).

·       Compliance: processing for this purpose is necessary for GVE London Ltd to comply with its legal obligations. When you provide any Personal Data to GVE London Ltd, GVE London Ltd must process it in accordance with the laws applicable to it, which may include retaining and reporting your Personal Data to official authorities for compliance with tax, customs or other legal obligations.

·       Misuse/Fraud: Information collected for this purpose is used exclusively to prevent and detect fraudulent activities or misuse of the Website (for potentially criminal purposes).


5. Recipients of Personal Data
Your Personal Data may be shared with the following list of persons / entities (“Recipients”):

·       Persons, companies or professional firms providing GVE London Ltd with advice and consultancy regarding accounting, administrative, legal, tax, and financial matters related to the provision of the Services and which act typically as data processors on behalf of GVE London Ltd;

·       Entities engaged in order to provide the Services (e.g., hosting providers or e-mail platform providers);

·       Persons authorised to perform technical maintenance (including maintenance of network equipment and electronic communications networks);

·       Persons authorised by GVE London Ltd to process Personal Data needed to carry out activities strictly related to the provision of the Services, who have undertaken an obligation of confidentiality or are subject to an appropriate legal obligation of confidentiality (e.g., employees of GVE London Ltd);

·       Other companies within the GVE London Ltd Group for internal administrative purposes, including the processing of clients’ or employees’ Personal Data; and

·       Public entities, bodies or authorities to whom your Personal Data may be disclosed, in accordance with the applicable law or binding orders of those entities, bodies or authorities;


6. Transfer of Personal Data

Your Personal Data may be transferred to Recipients located in different countries, to provide you with services such as Email marketing. GVE London Ltd implements appropriate safeguards to ensure the lawfulness and security of these Personal Data transfers, such as by relying on adequacy decisions from the European Commission, standard data protection clauses adopted by the European Commission, or other safeguards or conditions considered adequate to the transfer at hand. More information about it are available sending a written request to GVE London Ltd at the following address: Info@gvelondon.com

 

7. Retention of Personal Data

Personal Data processed for Service Provision will be kept by GVE London Ltd for the period deemed strictly necessary to fulfil such purposes – in any case, as these Personal Data are processed for the provision of the Services, GVE London Ltd may continue to store this Personal Data for a longer period, as may be necessary to protect GVE London Ltd’s interests related to potential liability related to the provision of the Services.

Personal Data processed for Marketing and Profiling will be kept by GVE London Ltd from the moment you give consent until the moment you withdraw the consent given and renewed at fixed intervals. Once consent is withdrawn, Personal Data will no longer be used for these purposes, although it may still be kept by GVE London Ltd, in particular as may be necessary to protect GVE London Ltd’s interests related to potential liability related to this processing.

Personal Data processed for direct e-mail marketing communication will be kept until you object to such processing by means of the link provided at the bottom of all such communications.

Personal Data processed for Compliance will be kept by GVE London Ltd for the period required by the specific legal obligation or by the applicable law.

Personal Data processed for preventing Misuse/Fraud will be kept by GVE London Ltd for as long as deemed strictly necessary to fulfil the purposes for which it was collected.

8. Data subjects’ rights

Under the Regulation, you, as a data subject, are entitled to exercise the following rights before GVE London Ltd, at any time:

·       Access your Personal Data being processed by GVE London Ltd (and/or a copy of that Personal Data), as well as information on the processing of your Personal Data;

·       Correct or update your Personal Data processed by GVE London Ltd, where it may be inaccurate or incomplete;

·       Request erasure of your Personal Data being processed by GVE London Ltd, where you feel that the processing is unnecessary or otherwise unlawful;

·       Request the restriction of the processing of your Personal Data, where you feel that the Personal Data processed is inaccurate, unnecessary or unlawfully processed, or where you have objected to the processing;

·       Exercise your right to portability: the right to obtain a copy of your Personal Data provided to GVE London Ltd, in a structured, commonly used and machine-readable format, as well as the transmission of that Personal Data to another data controller;

·       Object to the processing of your Personal Data, based on relevant grounds related to your particular situation, which you believe must prevent GVE London Ltd from processing your Personal Data; or

·       Withdraw your consent to processing (for Marketing and Profiling).

Please note that most of the Personal Data you provide to GVE London Ltd can be changed at any time, including your e-mail preferences, by contacting us:
Email: Info@gvelondon.com

Post: GVE London Ltd, Unit 15, Trade City Business Park, Uxbridge, UB8 2DB

When requesting for the Services, you may have selected the means of communication through whom you desired the Marketing to be carried out (i.e. fax, phone, SMS, email, mail, social media). You may withdraw the consents for the Marketing through the different means of communication, by emailing us Info@gvelondon.com. You can also withdraw consent for Marketing via e-mail or object by selecting the appropriate link included at the bottom of every e-mail message received. The same applies to the GVE London Ltd newsletter you receive as a Service.

 

This website uses cookies to ensure that we give you the best user experience. If you choose to continue using this website, you agree to our use of cookies. Aside from the above means, you can always exercise your rights described above by sending a written request to GVE London Ltd at the following address: Unit 15, Trade City Business Park, Uxbridge, UB8 2DB or by email: Info@gvelondon.com

 

In any case, please note that, as a data subject, you are entitled to file a complaint with the competent supervisory authorities for the protection of Personal Data, if you believe that the processing of your Personal Data carried out through the Website is unlawful.

9. Amendments

This Privacy Policy entered into force on 24/05/18. GVE London Ltd reserves the right to partly or fully amend this Privacy Policy, or simply to update its content, e.g., as a result of changes in applicable law. GVE London Ltd will inform you of such changes as soon as they are introduced, and they will be binding as soon as they are published on the Website. GVE London Ltd therefore invites you to regularly visit this Privacy Policy in order to acquaint yourself with the latest, updated version of the Privacy Policy, so that you may remain constantly informed on how GVE London Ltd collects and uses Personal Data.